Senior HR Officer

About International Medical Corps:

Organization Background : 

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, the International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are.

Job Description:

Job Purpose: 

This is a senior position, which oversees and manages International Medical Corps Afghanistan’s human resources functions including filing of HR documents, preparing of staff payroll, employment contract, change of status forms, updating of salary scale, interpretation of HR manual, update of policies and procedures, training/ orientation of new hires, staff development and capacity building activities, HR and administration of regional and project offices, facilitate the communication between regional and project officer and Kabul office and stay abreast with local labor law practices and coordinate with legal counsel on matters related to staff issues. 

Main Duties & Responsibilities: 

The Senior HR Officer will be responsible for the following but not limited:

Human Resources:

1. Serve as the point person to facilitate International Medical Corpse’s new recruitment process.
2. This includes preparation of position description in consultation with the hiring manager, obtaining approvals for the position, advertising the   position, receiving and short-listing the candidate applications,  
3. respond enquiries from candidates, arrange interviews, coordinate to complete the interview evaluation process and prepare a list of finalists, conduct vetting and reference checks of short-listed candidates, prepare offer letter and employment contracts.
4. Ensure that the International Medical Corps’ staff recruitment process fulfills    the legal requirements, standard practices, and the local labor law of Afghanistan.
5. Increase outreach to potential female applicants to onboard more female employees in International Medical Corps offices.
6. Be responsible for interpreting and implementing the International Medical Corps’ Personnel Manual.
7. Organize meetings/training on specific topics of the Personnel Manual as well as orient the new staff. 
8. Be responsible for updating the Personnel Manual to align with changing local Labor Law and donor requirements and International Medical Corps’ policies and procedures. 
9. Communicate with all staff about any changes to the Personnel Manual.
10. Ensure HR Personal Files are maintained and updated for each employee.  Conduct an audit of all personal files on a regular basis to ensure their completeness.
11. Be responsible for handling the HR-related issues in consultation with the Country HR Specialist.
12. Keep the Country Director fully informed   about the Personnel Issues including employee conflict, recruitment, warning, annual   performance   appraisal, termination, implementation of Personnel Manual, and compliance with Local Labor law and donor requirements.
13. Responsible for coordinating the staff annual appraisal for each employee according to their annual Anniversary dates.
14. Ensure that all employees are evaluated by their line managers at the end of the probation period and annual performance appraisal.
15. Prepare and maintain a database of international Medical Corps staff, which can generate various reports related to personnel.  This includes records/reports by departments   and offices, gender, age, and duration of services.

Payroll: 

15. Prepare, and update all national staff lists on monthly basis for payroll with    proper grants/department allocations and submit to finance for salary payment.

Strategy and Planning: 

16. Support the Country HR Specialist successful implementation adherence and common understanding of the National Staff Handbook and other HR policies.
17. Support the Country HR Specialist ensure that controls are implemented to allow for transparent and unbiased HR processes and systems.
18. Develop relationships with strategic hiring sources (e.g., colleges, universities, networks associations working for women and minorities), ensuring awareness of the International Medical Corps Afghanistan Program as a destination employer in assigned International Medical Corps offices.
19. Ensure a proactive and sustainable recruitment planning system is in place.

Contract Management: 

20. Ensure all national staff contracts are in place for all types of staff, including volunteers and consultants, according to local labor law.
21. Assist in preparing employment contracts and other mandatory documents that are signed and filed.
22. Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignations, and others).

New Starter Onboarding: 

23. Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
24. Coordinate MAST training and support and feed reporting and tracking system.
25. Manage and ensure that all national staff, volunteers, and consultants effectively receive orientation and onboarding materials and promote liaison with leadership to ensure the orientation is up to date.

Performance Appraisal: 

26. Track and monitor staff probation period. Ensures timely completion and filling of probationary evaluation forms.
27. Ensure all employees are evaluated by line managers at the end of the probation period and annual performance appraisal.
28. Assist Line Managers in developing performance improvement plans.
29. Support the Country HR Specialist in implementing the Annual Performance appraisal.

Staff Separation: 

30. Advise and facilitate the employee separation process and maintain separation documents in the employee file.
31. Support the field team in preparation for separation / terminal benefits.
32. Generate periodic turnover analysis.

General HR Administration:

33. Provide backup/interim support to the HR department in-country office and field offices as necessary.
34. Assist in regularly updating organograms and maintaining contact lists and information flow lines.

Staff Supervision:

35. Supervise, guide, train, and support a team of HR and support staff to ensure an effective day-to-day operation of facilities, services, and clerical support.
36. Set the highest standards and accountability for every staff in HR Department.

Others:

37. Conduct themself both professionally and personally in such a manner as to raise the International Medical Corps’ highest standards.
38. Submit weekly/monthly updates to the supervisor.
39. Issue letter for the new staff to obtain work permit and make sure its in place for all staff.
40. Other responsibilities as assigned by the supervisor.

The duties and responsibilities listed in this document represent the nature and level of work assigned and are not necessarily inclusive in size. You may travel to other parts of the country if required.

Organizational Responsibilities:

Policy Adherence: 

• Adhere to the Code of Conduct, maintain humanitarian principles, and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Safeguarding: 

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Job Requirements:

Qualifications : 

     University Degree in Business Administration/Economics/ or Project Management or any relevant,

Experience : 

     At least 3 years of experience in HR recruitment and talent acquisition.

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to the International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct its recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidates and might propose you other positions than the one you applied for based on your qualifications.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://docs.google.com/forms/d/e/1FAIpQLSdNzhGmjfOCuT6OrRLX0kEQx6N1jL5rXmn9E0jsULnAIMIeSw/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Submission Email:

https://docs.google.com/forms/d/e/1FAIpQLSdNzhGmjfOCuT6OrRLX0kEQx6N1jL5rXmn9E0jsULnAIMIeSw/viewform